Duties of Officers and Board members

A) President - Back To Index

The President shall preside at all regular and special meetings and shall also preside at all board meetings. He or she shall call the meeting to order and, following the order of business, conduct a meeting with proper decorum. In conjunction with the Board of Directors, he or she shall prepare the business and program of the meeting. He shall call for new members at the opening and closing of each general meeting. The president must be notified of all committee and Special Interest groups (SIG) meetings.

B) First Vice-President - Back To Index

(1) Temporary absence of the President

The First Vice-President shall, upon the absence of the President, take over the duties of the President, except that of the appointment of new Board Members to fill vacancies. he or she shall be the senior chairperson of all committees and shall advise the President of all forthcoming committee meetings and reports. he or she shall be coordinator of the special interest groups, (SIG’s) keeping a list of members and prospective members of the various groups.

(2) Permanent absence or death of the President

Upon the Presidents resignation, or if he or she is unable to permanently fore-fill the duties of the office, the First Vice-President shall assume the full powers of the President and finnish the term remaining. (See Article XII A).

(3) Absence or disability of the First Vice-President

During the absence or disability of the First Vice-President, the board shall designate a member who shall have the powers and functions of the First Vice-President.

C) Second Vice-President - Back To Index

The Second Vice-President shall be responsible for the following: The Education Department, Coronating classes, students and teachers. Sales at Society Events. Distribute and coronate the collection of cash advances and sales money between sales people and treasurer. Help recruit sales personnel. he or she shall render to the editor and Webmaster a list of Breeders Award Point (BAP) standings to be published in the official publication and Website of the society.

1) Absence or disability of the Second Vice-President

During the absence or disability of the Second Vice-President, the board shall designate a member who shall have the powers and functions of the Second Vice-President.

D) Treasurer - Back To Index

The Societies financial year shall begin and end the first Friday in July. The treasurer shall keep the financial records of all transactions regarding society business. At least three (3) officers must be appointed to sign checks, one of whom must be the treasurer. Any two (2) of the three (3) officers shall have the right to co-sign checks of disbursement. The treasurer shall render a financial report of the detailed receipts and disbursements of monies at the board meetings. At the end of each fiscal year he or she shall render a yearly financial statement to the Board of directors. He or she shall make the books of the society open to inspection by the board of directors, who at their discretion shall appoint a CPA who shall render a decision as to the accuracy of these records, and to members requesting attendance to board meetings. The President shall not be eligible to co-sign checks of disbursement. No checks to cash or blank checks shall be issued by the treasurer or any co-signers.

1) Absence or disability of the Treasurer

During the absence or disability of the treasurer, the board shall designate a member who shall have the powers and functions of the treasurer.

E) Membership Chairperson - Back To Index

The membership Chairperson shall at all times keep available an up to date list of all members in good standing. He or she shall also keep a list of all previous members. He or she must present both lists at each monthly Board Meeting. He or she shall transmit the names of new and renewal members to the editor so that they may be published in the society publication on a monthly basis. He or she shall be responsible for all internal communication with the membership as to all society advisements. He or she shall inform all delinquent members of the membership dues belonging to the society. He or she shall also inform all delinquent members who have been dropped from the rolls of the society of this action. He or she shall also have available in May, June of the year a written list of all members who are in good standing for a period of six (6) months and under the rules of these bylaws eligible for nomination and election as Board members of the Board of Directors of the society.

1) Absence or disability of the Membership Chairperson

During the absence or disability of the membership Chairperson, the board shall designate a member who shall have the powers and functions of the membership Chairperson.

F) Corresponding Secretary - Back To Index

The Corresponding Secretary shall keep a record of all correspondence of the society; he or she shall do all the external correspondence of the society not covered by other board members, and except where the president instructs a committee chairperson for obtaining programs, donations or for purposes of obtaining ads for the official publication or other board or society business.

1) Absence or disability of the Corresponding Secretary

During the absence or disability of the Corresponding Secretary, the board shall designate a member who shall have the powers and functions of the Corresponding Secretary.

G) Recording Secretary - Back To Index

The recording secretary shall keep a record of the business of the society of regular, special and board meetings. He or she shall be prepared to render in written or oral form the business of each meeting when called upon by the presiding officer. These reports shall be kept in an official log and shall, upon request, be open to inspection by any member in good standing.

1) Absence or disability of the Recording Secretary

During the absence or disability of the Recording Secretary, the board shall designate a member who shall have the powers and functions of the Recording Secretary.

H) Sergeant-at-Arms - Back To Index

The Sergeant-at-Arms shall maintain order at all meetings. if a meeting becomes unruly he or she shall restore order and return control of the meeting to the president. He or she shall be responsible for the good order, before, during and after the meeting. He or she shall be chairperson of the household committee and shall be responsible for setup, breakdown and clean-up after all meetings. He or she shall strive to be among the first at the meeting hall and shall draw up a list of members who shall assist him or her to maintain order, set-up, breakdown and cleanup after every meeting. He or she shall be responsible for the correct and orderly maintenance of the society’s closet and property

1) Absence or disability of the Sergeant-at-Arms

During the absence or disability of the Sergeant-at-Arms , the board shall designate a member who shall have the powers and functions of the Sergeant-at-Arms.

I) Editor - Back To Index

The Editor of the official publication/s shall be appointed by the President and approved by a majority vote of the board of Directors. He or she shall oversee the assemble and arrange all material to be included in all publications, graphic materials, posters, T-shirts, notices, and signs. He or she shall have the final decision as to what is printed or not in the society publication/s. The Editor shall follow all Brooklyn Aquarium Society corporation rules. The Editor shall be accountable to the President. The Editor shall have one (1) vote. The Editor shall not have a vote if he or she is also an elected officer or board member of the society.

1) Absence, disability or non-functioning of the Editor

During the absence, disability or non functioning of the Editor, the President shall designate a person who shall have the powers and functions of Editor to continue the business of the society.

2) Removal of the Editor

The Editor may be removed by the President with the approval of a majority vote of the Board of Directors. Upon removal of the Editor all Society material and information used for the function of said position shall be turned over to the President in good condition as soon as possible.

J) Webmaster - Back To Index

The Webmaster of the official Brooklyn Aquarium Society web site shall be appointed by the President with the approval of a majority vote of the board of Directors. The Webmaster shall assemble and arrange all material to be included in the web site. He or she will keep the site current. He or she shall have the final decision as to what is presented on the web site. The Webmaster shall follow all Brooklyn Aquarium Society corporation rules. The Webmaster shall be accountable to the President. The Webmaster shall have one (1) vote. The Webmaster shall not have a vote if he or she is also an elected officer or board member of the society.
The web site code shall be known at all times by the Webmaster, the President and at least one other Director chosen by the President.

1) Absence, disability or non-functioning of the Webmaster

During the absence , disability or non functioning of the Webmaster, the President shall designate a person who shall have the powers and functions of Webmaster to continue the business of the society.

2) Removal of the Webmaster

The Webmaster may be removed by the President with the approval of a majority vote of the Board of Directors. Upon removal of the Webmaster all society material and information used for the function of said position shall be turned over to the President in good condition as soon as possible.

K) Exchange Editor - Back To Index

The Exchange Editor shall report on all exchanges with other clubs and societies, delivering to the Editor any article to be reprinted from received publications. Special emphasis will be placed on articles pertaining to the monthly programs. The Exchange Editor shall also make note of articles reprinted or reviewed from the society’s publication and present a list of such reprint information to the Editor. The Exchange Editor shall keep a list of exchange addresses and be responsible for all correspondence with other clubs and societies concerning exchanges and reprints.

1) Absence or disability of the Exchange Editor

During the absence or disability of the Exchange Editor, the board shall designate a member
who shall have the powers and functions of Exchange Editor.

L) Increase or Decrease in Number of Directors - Back To Index

The number of directors may be increased or decreased by a majority vote of all of the Directors.
No decrease in number of directors shall shorten the term of any incumbent director.