General Meetings - Back To Index

A) The regular meeting of the membership shall be held on the second Friday of each month. Should there be a conflict with religious or legal holidays or inclement weather, the date and time of the meeting shall be set by the president or the majority of the board and the membership notified by the Corresponding secretary by U.S. mail of the new meeting date.

B) At all General meetings the president, or in his absence the First Vice President shall preside.

C) The presence at any general membership meeting of not less than one tenth (1/10th) of the total membership shall constitute a quorum and two thirds of the quorum shall be needed to pass or reject a vote on Society business; however, a lesser number may adjourn the meeting for a period of not more than four (4) weeks from the date scheduled by the by-laws and the Membership Chairperson shall cause a notice of the re-scheduled date of the meeting to be sent to those members who were not present at the meeting originally called. A quorum as herein before set forth shall be required at any adjourned meeting.

Article VII

Membership Dues Schedule - Back To Index

Dues shall be set by a two-thirds vote of the board of directors and voted upon and passed or rejected by a quorum of members present at the next general meeting. (See By laws #1 for membership classifications, etc.)

Article VIII

Voting and election privileges for members - Back To Index

All members approved for membership shall have the following voting rights:

A) They must be members in good standing (Dues paid to date).

B) Individual members shall have one (1) vote and must be present to vote. Membership numbers and names shall be checked at the door.

C) Family memberships shall have two (2) votes, names as listed on the membership card.
Each voting member must be present to vote. Membership numbers and names will be checked at the door.

D) Note: Children under 14 years of age shall have no voting rights.
E) A voting quorum of general members shall consist of 1/10 of the general membership present at a general meeting.

Article IX

Board of Directors - Back To Index

The board of Directors shall consist of the following:

A). President, First Vice President, Second Vice President, Treasurer, Membership chairperson, Corresponding Secretary, Recording Secretary, Sergeant-at-Arms, Exchange Editor.

B) Editor (who shall be appointed by President with approval of a majority vote of the board).

C) Five (5) Board Members elected at the June meeting.

D) Five (5) board members selected by the President and voted upon by the elected Board Members.

A) If an elected or appointed board member is unable to serve or leaves the board for any reason the President shall have the right to appoint a new member to that vacant position, to be voted upon by a majority vote of the board following the guidelines in Article VIII.

B) The President shall also have the right to appoint an additional five (5) board members of his choice to be voted upon by the board, who will follow the guidelines in Article Viii.

c) All past presidents shall hold membership on the board of directors for as long as they are members in good standing. See article VIII # A.

D) All of the above Board members shall have one (1) vote and must be present to vote on any question.

Article X

Terms of Office of Board of Directors - Back To Index

The Board of Directors shall hold the following terms of office:

A) All elected board members shall be elected at the June general membership meeting and serve for one year starting at the first Board meeting in July. All appointed and elected Board Members terms shall end at the first Board meeting in July of the next year. See Board Members # B for exceptions.

B) All Past presidents shall have rights described in Article IX.

Nomination and Elections of Board Members

Board members: - Back To Index

A) Nominations for elected board members of the society shall be held in May, second nominations and elections shall take place at the annual June meeting of members. A written statement, signed by the candidate, expressing his or her desire to accept a given office shall be read at the meeting in which nominations are made in his or her behalf in lieu of his personal attendance.

A1) In the absence, disability or non functioning of any elected or appointed Officer or Board position, the President shall have the right to designate a person who shall assume and discharge the functions of said office, with the approval of a majority vote of the Board of Directors.

1] The replaced Officer or Board Member shall keep all privileges of an Officer or Board Member, including the right to vote.

2] The designated replacement person may or may not be a board member.

3] If the designated person is not a board member he/she shall not automatically become or have the privileges of a Board Member and shall not have a vote.

4] Said non functioning Officer or Board Member shall notify the Board of Directors in writing that he/she is ready to assume and discharge the full burden of his/her office.

5] The President and the Board of Directors shall review and approved or disapprove the request by a majority vote.

6] If approved the temporary designated person shall step down and relinquish said office and duties.

7] If not approved the temporary designated person shall continue said office and duties at the pleasure of the President and the Board of Directors.

8] Said non functioning Officer or Board Member shall retain the right to partition the Board of Directors again

B) For purposes of planning a program during the vacation period of July and August, the new President shall be empowered to call as many special meetings of the new Board of Directors as he or she deems necessary to establish a working program for his official year in office. All outgoing Board Members and committee chairpersons are instructed to cooperate with the newly appointed Board members and president so that a smooth transition may take place during this summer period.
Note: The awards dinner committee shall terminate as of 12 midnight of the date of awards dinner.

C) A member may run for only one elective titled office. If a member loses as an officer he or she shall then be eligible for a board position.

Elections: - Back To Index

Elections shall be by a majority of members in good standing present at the June meeting. The membership chairperson shall submit a list of such members who are eligible to stand for election and vote.

Vacancies: - Back To Index

All vacancies shall be filled by appointment by the president of the society. All appointees must have the same qualifications as elected members and be approved by a majority vote of the standing board.

D) In the event that any board member shall fail to notify the president of his or her absence in advance and fails to attend any three (3) consecutive meetings in one (1) year, regular, special, or general, his or her office shall be declared vacant by the president. After two (2) consecutive absences the Board Member shall be notified by registered mail that upon his or her failure to attend the third meeting, the office may be declared vacant. Such a vacancy in an elective office by resignation or otherwise shall be filled by a nomination for appointment by the president.

E) All elections shall be held by secret ballot. In the event of a tie, a show of hands vote shall be taken at that meeting.

Article XI

Eligibility for Elected Office to the Society - Back To Index

A) A member shall be eligible for any elected office of this society or Board of Directors if he or she has been a member in good standing for a period of six (6) months prior to nomination. Any exceptions must be approved by a majority vote of the Board of Directors.

B) No member of this society shall hold more than one (1) elective office.